Team member - Global Travel & Mobility Services

Broad outline of the Role

Work efficiently and productively with broad instruction to enable delivery of facilities, workspace resources and related support services to the business. Regularly participate in important projects related to Facilities Management, Travel Services, Physical and Environmental Security and Real Estate Management, is able to proactively identify important issues or risks, seeks the appropriate level of guidance and advice to ensure delivery of quality outcomes. Operational role which is responsible for delivering results that have direct impact on the achievement of results within Corporate Services. Works under direct supervision. Able to identify problems and provide inputs to improve, change or adapt existing methods and techniques drawing from personal experiences and feedback. 

Purpose - Broad objective of the role

Responsible for booking transit residence Pan India location, Fleet booking and Fleet/Air travel invoicing.

Minimum qualification & experience

Graduate with 2-4 years of exp.

Other knowledge/skills

• Responsible for the task aligned
• Inclusive
• Ethics

Key Responsibilities

•    Resource will have full access to employee HR global data base as billing work involve checks on employee company details .
•    First maker/checker on the ROW invoicing of the fleet partners.
•    Tracking and deployment of rooms in transit residences once the same is generated on Thomas Cook Eva SBT portal and sharing the confirmation email to the employee.
•    Air Travel Billing & reconciliation is a specialized profile and complex since it’s the Lodge card platform program provided by the Bank. Special access given on card platforms from banking partner BOA, Amex-BTA.  
•    Back up for Global billing and reconciliation cover regions USA, Canada, UK, Europe, Mena, India, Singapore , APAC ( rest of Asia ) , Australia.
•    Access given on company tools SAP for invoicing checks, submission and clearances. GAM & Ariba access for vendor details and new tool deployment on billing.
•    Training imparted to resource on operational / accounting process in line with our finance and company travel policy to ensure timely payment to the vendors/banks.
 

Knowledge / Skills